Procurement Administrator

Our FMCG manufacturing client in Epping, Goodwood, Cape Town is looking for a dedicated Procurement Administrator to support purchase orders, manage supplier relationships, and oversee administrative processes. The ideal candidate will ensure the timely and cost-effective acquisition of raw materials, consumables, and services required to maintain seamless manufacturing operations.

Salary: Negotiable based on experience and qualifications

Minimum Requirements

• Matric (Grade 12) – essential
• Relevant qualification in Purchasing, Supply Chain Management, Logistics, or Business Administration – advantageous
• 2 to 3 years of experience in a procurement or buying role, preferably within a manufacturing or FMCG environment
• Working knowledge of ERP systems (SAP, Syspro, Sage, or similar)
• Experience dealing with local and international suppliers, including import processes
• Proficient in Microsoft Office, with advanced skills in Excel (VLOOKUP, Pivot Tables)

Key Responsibilities

• Purchase Order Management: Process purchase requisitions and convert them into purchase orders (POs) accurately and timeously; ensure all POs comply with company procurement policies and approval hierarchies; follow up with suppliers to confirm order acknowledgements and expected delivery dates; track outstanding orders and expedite deliveries where necessary.
• Supplier Coordination: Build and maintain strong relationships with vendors, addressing queries and resolving discrepancies promptly.
• Inventory & Stock Support: Monitor stock levels and collaborate with warehousing teams to prevent shortages or overstocking.
• Documentation & Record Keeping: Maintain organized and up-to-date procurement records, shipping documents, and supplier contracts.
• Reporting & Compliance: Generate routine procurement reports and ensure strict adherence to company policies and industry regulations.
• General Administration: Provide comprehensive administrative support to the procurement department as needed.