Supply Chain & Operations Coordinator

Our client is an established South African business operating within the wholesale, distribution, and consumer goods sectors. They are seeking an experienced Supply Chain & Operations Coordinator to join their team in a permanent, fully office-based role in Kempton Park, Gauteng.

Job Purpose

To oversee and coordinate the company's procurement, logistics, inventory, operational, and financial administration functions, ensuring operational efficiency, accurate financial controls, effective stakeholder communication, and the delivery of reliable operational and financial reporting.

Requirements

• Minimum Education: National Senior Certificate (Essential)
• Experience: 5+ years of applicable experience in operations, logistics, and financial administration
• Nature of Experience: End-to-end procurement lifecycle management (local and international), invoice verification, reconciliation, financial administration, inventory control, stock forecasting, logistics coordination, and supplier management
• Skills and Knowledge: Advanced Microsoft Excel and data analysis skills, strong understanding of accounting principles and cost control, stock forecasting, demand planning, financial reconciliation, invoice auditing, and strong operational coordination abilities
• Additional Requirements: Proficiency in both Afrikaans and English, own reliable transport, and a valid driver's license

Key Performance Areas and Objectives

Financial Verification & Accounting Administration

• Review, reconcile, and verify supplier invoices prior to payment approval
• Ensure alignment with contracts, pricing agreements, rebates, and terms
• Identify and resolve billing discrepancies and variances promptly
• Provide clean, verified financial data to the finance department

Stock Management, Projections & Procurement

• Monitor and manage inventory levels effectively across all product lines
• Develop accurate stock forecasts using historical and financial data
• Oversee the procurement lifecycle for both local and imported goods
• Maintain strong supplier relationships and track shipments closely

Centralized Communications & Operational Coordination

• Act as the central communication hub between regional teams, suppliers, and head office
• Filter and route operational and administrative queries appropriately
• Resolve or escalate issues efficiently to the relevant departments
• Maintain a structured and seamless communication flow across the business

Logistics & Supply Chain Coordination

• Oversee the movement of goods from procurement through to distribution points
• Ensure strict documentation accuracy across all logistics processes
• Support import and export coordination where required
• Monitor logistics efficiency and delivery timelines continuously

Reporting & Financial/Operational Analysis

• Prepare comprehensive monthly operational, inventory, and financial performance reports
• Analyze variances in cost, stock, and procurement performance
• Provide actionable insights and recommendations to management
• Maintain accurate dashboards and reporting systems