Office Administrator

Location: Grabouw

An established agricultural company is looking for an experienced and highly capable Personal Assistant / Office Administrator to provide direct support and play an integral role within our close-knit team. The successful candidate will be comfortable working independently, managing a variety of administrative and financial processes, and taking ownership of tasks from quotation through to invoicing.

Requirements

• 5 to 10 years of relevant working experience
• Highly proficient in Microsoft Office, particularly Excel, Word, and Outlook
• Fully bilingual in English and Afrikaans, both written and spoken
• Strong administrative and organizational skills
• Excellent attention to detail and accuracy
• Comfortable working with quotations, budgets, stock, and invoicing
• Able to work independently while also contributing effectively within a small team
• Strong communication and interpersonal skills
• Good numerical and financial administration ability
• Valid driver’s license and own reliable vehicle
• A proactive, practical, and solutions-oriented approach

Duties and Responsibilities

• Prepare and manage quotations for mechanical equipment services
• Conduct and manage stocktakes and maintain accurate stock records
• Issue, capture, and manage job cards for the service and calibration teams
• Process and manage invoicing for service and calibration jobs
• Maintain accurate administrative records and documentation
• Provide general PA and office administration support
• Liaise with internal teams, clients, and service personnel as required
• Provide administrative and reporting support to the Service Manager