Trust Administrator

Our prestigious law firm client is seeking an experienced Trust and Company Secretarial Administrator to join their dynamic team. The ideal candidate will bring 3 to 5 years of relevant legal firm experience, with a strong, demonstrable background in trust administration.

Salary: Market Related (Dependent on experience)

Key Requirements

• Legal qualification (para-legal or equivalent legal studies)
• 3 to 5 years of experience as a Company Secretarial Administrator, Trust Officer, or Trust and Company Administrator
• Strong understanding of administrative procedures and systems
• Excellent business writing and communication skills
• Relevant regulatory knowledge pertaining to both trusts and companies
• Solid grasp of basic business principles, terms, and conditions
• Familiarity with governance, risk, and controls
• Basic knowledge of annual financial statements and income tax for individuals, trusts, and companies

Core Responsibilities

• Manage general trust administration and maintain accurate electronic databases and statutory records
• Liaise with clients and trustees, and arrange, attend, and minute trustee meetings when required
• Prepare agendas, comprehensive meeting packs, minutes, and resolutions
• Work in close collaboration with the responsible director and candidate attorneys
• Ensure ongoing and accurate capturing of documentation and file notes into systems
• Handle correspondence and liaison with the Master of the High Court, SARS, CIPC, and external service providers
• Draft amendments to Trust Deeds, related trust documentation, and trustee appointments
• Manage billing, debtors, time recording, diary management, and FICA compliance across all files
• Complete annual PAIA filings and maintain company statutory records and minute books
• Draft and register documentation for simple and complex company, close corporation, and trust matters
• Prepare and file annual returns, CIPC Compliance Checklists, Beneficial Ownership records, and manage changes to directors, shareholders, and MOIs
• Handle new company registrations and provide timely reporting and correspondence to clients throughout the registration process
• Assist with general administrative duties as required