Financial Assistant

My client, a well-established company based just outside of Somerset West, has an exciting vacancy for a Financial Assistant with 2 to 5 years of experience. Proficiency in Pastel is essential for this role.

Requirements

• Grade 12 certificate
• 2 to 5 years of experience using Pastel Partner
• Fully bilingual (Afrikaans and English)
• Valid driver's license and own vehicle
• Strong verbal and written communication skills
• The ability to thrive in a high-pressure environment

Duties and Responsibilities

Creditors

• Reconcile purchase orders with supplier invoices
• Process all relevant supplier invoices, returns, and debit notes
• Ensure accuracy of information on all invoices
• Ensure invoices are prepared and approved for payment prior to due dates
• Liaise with suppliers regarding outstanding invoices and credit notes
• Prepare creditor payment schedules
• Prepare and distribute remittances to suppliers
• Maintain accurate and organized filing of creditors and invoices

Fleet Management

• Reconcile fuel slips with monthly statements
• Monitor vehicle kilometre and odometer readings
• Handle proxy duties for vehicle registrations
• Manage vehicle licensing renewals

Business and Garage Cards

• Monthly processing of garage and credit card transactions
• Secure garage cards and maintain an updated card register
• Develop and maintain a control system for garage cards and company vehicle usage
• Manage vehicle logs and report any irregularities

Fixed Assets

• Maintain the fixed assets register for the division and vessels
• Identify items of an asset nature
• Monitor and record the movement of assets

Human Resources Support

• Recruitment: Place advertisements in relevant publications
• Collect and review CVs from reception
• Shortlist candidates and coordinate interviews

Payroll Administration

• Reconcile overtime with monthly timesheets
• Generate monthly tracker reports
• Prepare deductions for private calls, traffic fines, and loans
• Ensure all overtime and deductions are processed by the 20th of each month

Petty Cash Administration

• Accountable for balancing and securing petty cash
• Ensure all petty cash expenses are legitimate and properly claimed