Creditors Clerk

A well-established FMCG company based in Kempton Park is seeking a detail-oriented Creditors Clerk with import and export experience to join their dynamic finance team. The successful candidate will be responsible for processing supplier invoices and GRVs, managing creditor reconciliations, liaising with local and international suppliers, and working closely with the warehouse and order departments to ensure accurate stock and financial records.

Job Purpose

To ensure the accurate and timely processing of supplier invoices and GRVs, maintain up-to-date creditor accounts, reconcile supplier statements, and support the company’s financial operations by managing imports, stock invoices, and supplier payments while ensuring strict compliance with financial policies and procedures.

Requirements

Minimum Education (Essential):

• National Senior Certificate
• Tertiary qualification or certificate in Finance / Accounting (advantageous)

Minimum Applicable Experience:

• 2 to 5 years of experience as a Creditors Clerk within an FMCG environment

Required Nature of Experience:

• Creditors invoice capturing and GRV loading, including stock and import invoices
• Supplier account reconciliations and statement balancing
• Import cost processing and foreign supplier transactions
• Effective communication with local and international suppliers
• Collaboration with warehouse and order departments
• Experience working on Sage Evolution or similar ERP/accounting systems
• Exposure to stock control and inventory processes
• Basic accounting and VAT knowledge, with a strong focus on imports

Skills and Knowledge (Essential):

• Strong numerical and analytical ability
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, with advanced Excel and Word skills
• Comprehensive understanding of creditors processes and financial procedures
• Strong organizational and time management skills
• Ability to meet strict deadlines in a high-pressure environment

Other Requirements:

• Proficient in both Afrikaans and English
• Own transport and a valid driver’s license

Key Performance Areas and Objectives

Creditors Invoice & GRV Processing:

• Capture and process supplier invoices and GRVs accurately, including stock and import invoices
• Match invoices seamlessly to purchase orders and goods received documentation
• Verify pricing, quantities, and all supporting documentation prior to processing

Creditors Reconciliation:

• Perform monthly supplier reconciliations and promptly resolve any discrepancies
• Balance supplier statements against internal company records
• Investigate unmatched invoices or payments thoroughly
• Prepare detailed reconciliations for payment runs and month-end closes

Supplier Communication:

• Communicate professionally with local and international suppliers regarding invoices and payments
• Resolve supplier queries and discrepancies efficiently
• Maintain positive and professional supplier relationships
• Follow up proactively on outstanding documentation and statements

Warehouse & Order Department Coordination:

• Collaborate closely with warehouse teams to confirm stock receipts and GRVs
• Liaise with order departments to ensure correct purchase order matching
• Assist in resolving stock and invoice discrepancies swiftly
• Support accurate inventory and financial reporting
• Ensure the correct allocation of import costs and related expenses while maintaining precise electronic and manual records

Reporting and Compliance:

• Ensure full compliance with internal financial policies and procedures
• Assist with audit requests and provide necessary documentation as required
• Maintain strict confidentiality of all financial information
• Support month-end and year-end closing processes

Teamwork and Continuous Improvement:

• Provide support to the finance and operations teams whenever required
• Identify opportunities to streamline and improve creditors and import processes
• Maintain a professional and proactive approach to daily tasks
• Contribute actively to achieving departmental targets