Creditors Clerk

A well-established FMCG company based in Kempton Park is seeking a detail-oriented Creditors Clerk with import and export experience to join their dynamic finance team. The successful candidate will be responsible for processing supplier invoices and GRVs, managing creditor reconciliations, liaising with local and international suppliers, and collaborating closely with the warehouse and order departments to ensure accurate stock and financial records.

Job Purpose

To ensure the accurate and timely processing of supplier invoices and GRVs, maintain up-to-date creditor accounts, reconcile supplier statements, and support the company’s financial operations by managing imports, stock invoices, and supplier payments while ensuring strict compliance with financial policies and procedures.

Requirements

Minimum Education (Essential):

• National Senior Certificate (Matric)
• Tertiary qualification or certificate in Finance / Accounting (Advantageous)

Minimum Applicable Experience:

• 2 to 5 years of experience as a Creditors Clerk within an FMCG environment

Required Nature of Experience:

• Creditors invoice capturing and GRV loading (stock and import invoices)
• Supplier account reconciliations and statement balancing
• Import cost processing and foreign supplier transactions
• Communication with local and international suppliers
• Collaboration with warehouses and order departments
• Experience working on Sage Evolution or similar ERP/accounting systems
• Exposure to stock control and inventory processes
• Basic accounting and VAT knowledge, particularly relating to imports

Skills and Knowledge (Essential):

• Strong numerical and analytical ability
• High attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, with advanced Excel and Word skills
• Solid understanding of creditors processes and financial procedures
• Strong organizational and time management skills
• Ability to meet tight deadlines in a high-pressure environment

Other Requirements:

• Proficient in both Afrikaans and English
• Own transport and a valid driver’s license

Key Performance Areas, Weights, and Objectives

Creditors Invoice & GRV Processing:

• Capture and process supplier invoices and GRVs accurately, including stock and import invoices
• Match invoices seamlessly to purchase orders and goods received documentation
• Verify pricing, quantities, and supporting documentation prior to processing

Creditors Reconciliation:

• Perform monthly supplier reconciliations and resolve any discrepancies promptly
• Balance supplier statements against internal company records
• Investigate unmatched invoices or payments
• Prepare accurate reconciliations for payment runs and month-end close

Supplier Communication:

• Communicate professionally with local and international suppliers regarding invoices and payments
• Resolve supplier queries and discrepancies efficiently
• Maintain positive and professional supplier relationships
• Follow up proactively on outstanding documentation and statements

Warehouse & Order Department Coordination:

• Work closely with warehouse teams to confirm stock receipts and GRVs
• Liaise with order departments to ensure correct purchase order matching
• Assist with resolving stock and invoice discrepancies
• Support accurate inventory and financial reporting
• Ensure the correct allocation of import costs and related expenses
• Maintain accurate electronic and manual filing records

Reporting and Compliance:

• Ensure strict compliance with internal financial policies and procedures
• Assist with audit requests and provide necessary supporting documentation
• Maintain the confidentiality of all financial information
• Support month-end and year-end closing processes

Teamwork and Continuous Improvement:

• Support the broader finance and operations teams when required
• Identify opportunities to improve creditors and import processes
• Maintain a professional, proactive approach to all tasks
• Contribute effectively to achieving departmental targets